Cookie Policy
This policy applies to subpool.imaginewa.org, the ECE Substitute Pool Portal operated by the Imagine Institute.
Effective date: August 2026 · Last updated: August 2026
Beginning August 17, 2026, a portal account and sign in are required to access substitute pool services. Account cookies described in this policy are necessary for sign in to work. Blocking them in the browser will prevent access to the portal.
What cookies are
Cookies are small text files placed on a device when a person visits a website. They allow the site to recognize a browser, keep a signed in session active, and remember settings between visits.
Cookies set by subpool.imaginewa.org are called first-party cookies. Cookies set by outside services used by the portal, such as security and form providers, are called third-party cookies. This policy also covers related technologies with similar functions, including pixels, tags, and browser local storage.
Categories of cookies used
Strictly necessary cookies
These cookies are required for the portal to function and cannot be switched off. They keep users signed in, protect accounts and forms from misuse, and support security screening of incoming traffic. The portal cannot be used without them.
REPRESENTATIVE STRICTLY NECESSARY COOKIES
Cookie | Provider | Purpose | Retention |
wordpress_[hash] | Portal | Authenticates the account during sign in | Session |
wordpress_logged_in_[hash] | Portal | Identifies the signed in user and keeps the session active | Session, or 14 days when Remember Me is selected |
wordpress_sec_[hash] | Portal | Secures the session on encrypted connections | Session, or 14 days when Remember Me is selected |
wp-settings-[user-id] | Portal | Stores account interface settings | 1 year |
wordpress_test_cookie | Portal | Confirms whether the browser accepts cookies before sign in | Session |
__cf_bm | Cloudflare | Distinguishes human users from automated traffic | 30 minutes |
cf_clearance | Cloudflare | Records that a security check has been completed | Up to 1 year |
_cfuvid | Cloudflare | Applies rate limiting rules to individual users | Session |
Password reset tokens | Portal | Verifies password reset requests | Session |
Remember Me
The sign in page offers a Remember Me option. Selecting it extends the life of the authentication cookies so the session stays active after the browser is closed. It is intended for personal devices. On a shared or public computer, users should leave Remember Me unselected and sign out at the end of each session.
Functional cookies
These cookies support portal features and remember user choices. Blocking them does not prevent sign in, but some features may not work as expected.
REPRESENTATIVE STRICTLY NECESSARY COOKIES
Cookie | Provider | Purpose | Retention |
elementor local storage | Elementor | Stores page display and layout settings | Persistent |
Language preference cookies | Site translation tool | Remembers the language selected for the portal | Session to 1 year |
Form session cookies | Jotform | Supports mailing list signup and other embedded forms, including draft saving and spam prevention | Session to 1 year |
Analytics and performance cookies
These cookies help The Imagine Institute understand how the portal is used, including which pages substitutes and programs visit and where sign up or scheduling steps break down. The information is used in aggregate to improve the portal.
REPRESENTATIVE STRICTLY NECESSARY COOKIES
Cookie | Provider | Purpose | Retention |
_ga | Google Analytics | Assigns a randomly generated ID to distinguish users | 2 years |
_ga_[container-id] | Google Analytics | Maintains session state for reporting | 2 years |
_gid | Google Analytics | Distinguishes users within a 24 hour window | 24 hours |
Google Tag Manager is used to deploy these tags. Google Tag Manager does not set cookies of its own, but it controls which measurement tags load on the portal.
Advertising cookies
The portal does not use advertising or remarketing cookies, and account information is not used to build advertising profiles. If that changes, this policy will be updated before any such technology is activated.
Account data and connected systems
Cookies are used to operate the portal. They are separate from the information users provide in their accounts, such as contact details, availability, and credentials.
The portal exchanges information with the Washington State Department of Children, Youth, and Families MERIT system to confirm training records and qualifications. That exchange is carried out through a direct connection between systems and does not rely on cookies stored on a user device. Handling of that information is described in the Imagine Institute Privacy Policy.
How to control cookies
Browser settings
Most browsers allow users to view stored cookies, delete them, block third-party cookies, or block all cookies. Instructions are available in the help documentation for each browser:
- Google Chrome: Settings, then Privacy and security, then Third-party cookies
- Safari: Settings, then Privacy
- Microsoft Edge: Settings, then Cookies and site permissions
- Mozilla Firefox: Settings, then Privacy and Security
Blocking cookies from subpool.imaginewa.org will prevent sign in and make the portal unusable. Users who want to limit cookies should block optional categories rather than all cookies.
Signing out
Signing out clears the active session cookies. Users on shared devices should sign out rather than closing the browser window.
Analytics opt out
Google provides a browser add-on that prevents Google Analytics from collecting data, available at tools.google.com/dlpage/gaoptout. Opting out of analytics does not affect the ability to sign in or use the portal.